Introduction

Successful organizations implement a robust grant accounting and management program that begins well in advance of any grant award. With most of the development projects being financed through grants from donors, this course will empower participants with the best practices and essential skills to manage and account for grants, ensuring compliance with regulations and maximizing funding utilization. The course also aims to equip participants with the skills and knowledge to write clear, concise, and compelling financial/donor reports that meet organizational standards and donor expectations.

Target Participants

Training on grants management is designed for professionals with responsibilities of accounting for grants, and the project managers of donor-funded projects.

Training Objectives

By the end of this training the participants will learn to:

·        Ensure compliance with funder requirements

·        Address the critical aspects of managing grant finances

·        Prepare proper and realistic budgets.

·        Prepare interim and final financial reports.

·        Effectively report grants management progress to stakeholders

Course Duration

5 Days

Course Outline

Introduction to Grants

·        Project award types

·        Types of grants

·        Common Concerns of Public and Private Donors

·        Grants management and project development

·        Key grants-related terminologies

·        Grants lifecycle

Grants Budgeting

·        Budget development

·        Budget management

·        Grants budget elements

·        Budget preparation

¨  Eligibility principles

¨  Budget template

¨  Cost justification

¨  Direct and indirect costs

¨  Ineligible costs

¨  Project office costs

¨  Other special costs: financial support for third parties, VAT

¨  Co-financing and volunteers’ work

¨  Simplified cost options

Accounting for Grants

·        Accounting multiple grants/ awards

·        Tracking of matching funds

·        Accounting for in-kind contributions

·        Developing account code structure

Compliance issues in Grants

·        Financial and procurement rules

·        Contractual agreement

·        Donor compliance

·        Legislative compliance

·        Accounting Standards and Practices

·        Community and cultural Compliance

Cost Allocation and Indirect Costs

·        Direct vs. indirect costs

·        Developing a cost allocation plan

·        Managing indirect cost recovery

Internal Control in Grants Management

·        Control environment

·        Risk assessment

·        Control activities

·        Information and communication

·        Monitoring activities

Expenditure Verification and Audit

·        Different objectives of expenditure verification, financial and system audits

·        Expenditure verification: a step-by-step look at the process

·        Tips to be prepared for expenditure verification

·        Risks and mitigation

Co-Financing and Multi Donor Funding

• Sources and reasons
• Managing the intricacies varied compliance issues
• Own/community cost contribution

Financial and Donor Reporting

·        Overview of financial reporting in non-profits

·        Understanding donor expectations

·        Importance of transparency and accountability

Reporting and Payment Process

·        Main reporting rules

·        Deadlines for submission of reports

·        Brief overview of the interim and final financial report formats

·        Payment procedures

·        Currency conversion rules

·        Annexes to the interim and final reports

Key Components of Donor Reports

·        Reporting on project outcomes and impacts

·        Detailing financial usage and allocation

·        Incorporating narratives and case studies

Writing Style and Clarity

·        Best practices for clarity and conciseness

·        Tailoring language to audience

·        Avoiding jargon and technical terms

Training Customization

This training can also be customized for your institution upon request. You can also have it delivered your preferred location.

For further inquiries, please contact us through Mobile: +254 732 776 700/ +254 759 285 295 or Email: training@fineresultsresearch.org  

Requirements

Participants should be reasonably proficient in English.  During the trainings, participants should come with their own laptops.

Training Fee

Cost:

In-person USD 1000; Online USD 900. The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

Accommodation

Accommodation is arranged upon request. For reservations contact us through Mobile: +254732776700 or Email: training@fineresultsresearch.org  

Payment

Payment should be transferred to FineResults Research Limited bank before commencement of training. Send proof of payment through the email: training@fineresultsresearch.org  

Cancellation Policy

• All requests for cancellations must be received in writing.
• Changes will become effective on the date of written confirmation being received.