Financial Management for NGOs using QuickBooks

Course date: 13/01/2020 to 17/01/2020 Duration: 5 Days Course fee: USD 800, KES 65,000

INTRODUCTION

QuickBooks is easy to use, yet has many features that are relevant for nonprofit bookkeeping. The program can be used to cut down the time you spend on your books as well as comply with the vast reporting requirements of Non-Governmental Organizations (NGOs) and Non-Profits Organizations. This intuitive and powerful accounting and financial reporting system takes the complexity out of entering, maintaining, tracking and reporting detailed financial data. It offers a combination of visually appealing data entry screens, well-defined user features, and quick access to help make data management easy. The software indeed helps not-for-profit organizations/non-governmental organizations (NGOs) increase efficiency and more easily manage their operations from fund accounting, donors and financial reporting.

 

DURATION

5 Days

 

COURSE OBJECTIVES:

By the end of this training, participants  will be able to use QuickBooks accounting software for NGOs, in a way they can easily:

  • Set-up budgets, track actual with the budgets and report on variances
  • Generate various financial reports and statements for Management, Donors & Auditors.
  • Manage donors, grants, and pledges
  • Manage vendors & suppliers
  • Allocate expenses across multiple programs
  • Post income and expenses by fund
  • Manage cash advances given out
  • Track details of Cash/Bank Account transactions

 

COURSE OUTLINE

Module 1

The Basics

  • Introduction to QuickBooks accounting
  • Using the nonprofit menu
  • Understanding the financial statements of a nonprofit
  • Unified chart of accounts (UCOA)
  • Nonprofit forms and letters
  • Setting up accounts for different nonprofits (such as traditional charities, membership associations, houses of worship, performing arts organizations, private schools, and even governmental agencies)
  • Setting up programs
  • Entering grants
  • What's a form 990?

 

Tracking Income

  • Setting up members and donors
  • Recording individual donations
  • Recording lump sum donations
  • Tracking and receiving grants
  • Receiving general contributions
  • Making deposits

 

Tracking Expenses

  • Setting up vendors and employees
  • Entering and paying bills
  • Writing checks
  • Using an outside payroll service
  • Paying employees
  • Paying payroll taxes
  • Tracking volunteer time
  • Classifying expenses and payroll by program
  • Allocating expenses by percentage to programs

 

Standard Reports for Nonprofits

  • Basic profit & loss statement
  • Profit & loss statement by month and by program
  • Budget vs. actual reports
  • Year-end financial statements for auditors, directors and accountant (for 990 tax form)

 

Module 2

Customizing QuickBooks

  • Adding, deleting, resizing, and reordering columns on reports
  • Filtering and formatting reports
  • Saving reports and creating memorized report groups
  • Customizing forms
  • Creating and using custom fields
  • Exporting reports to Excel

 

Advanced Budgeting

  • Entering and reviewing budgets
  • Copying prior year's budgets
  • Modifying budgets using Excel
  • Importing an Excel budget
  • Tracking budgets by program
  • Entering budgets by grant
  • Preparing budget reports for the board of directors
  • Generating budget vs. actual reports

 

Pledges

  • Entering pledges
  • Reports of outstanding pledges
  • Sending reminder letter for overdue pledges

 

Membership Organizations

  • Invoicing for membership organizations
  • Setting up members
  • Reports of past due, dues
  • Sending renewals

 

In-Kind Contributions

  • Understanding in-kind contributions
  • Accounting for in-kind contributions

 

Matching Grants

  • Setting up Matching Grants
  • Recording donations and pledges for matching grants
  • Reports for matching grants

 

Capital Campaigns

  • Creating a capital campaign
  • Setting up the appropriate accounts, classes, and budgets for a capital campaign
  • Entering pledges, individual contributions, and lump-sum contributions for a capital campaign
  • Recording year-end adjustments
  • Reports for capital campaigns

 

Module 3

Special Events

  • Creating a special event
  • Setting up the appropriate accounts, items, and budgets for a special event
  • Accounting for sponsorship activities
  • Entering ticket sales
  • Tracking in-kind contributions, lump-sum deposits, and expenses for a special event
  • Reports for special events

 

Direct Mail Pieces (fundraising letters)

  • Creating fundraising letters
  • Creating accounts and items for letters
  • 2 methods for entering income from letters
  • Accounting for expenses
  • Reports for fundraising letters

 

Fiscal Sponsorships

  • Creating accounts, items, and customers for fiscal sponsorships
  • 2 methods for entering income
  • Accounting for payments
  • Reports for fiscal sponsorships

 

Module 4

Tracking Donors/Volunteers

  • Entering information for donors and volunteers
  • Sending letters to donors
  • Year-end reports for donors
  • Tracking time for volunteers

 

Houses of Worship

  • Running the profit & loss statement by committee
  • Creating special accounts and budgets
  • Reports for Houses of Worship

 

Tracking Funds

  • Creating classes and accounts for funds
  • Entering transactions to funds
  • Recording beginning fund balances
  • Reviewing fund balances

 

Advanced Features

  • Using QuickBooks on a network (multi-user)
  • Password protecting QuickBooks
  • Updating QuickBooks
  • Protecting your QuickBooks data

 

Module 5

Payroll

  • Setting up payroll
  • Entering employees
  • Setting up payroll items
  • Tracking and invoicing time
  • Processing paychecks
  • Modifying paychecks
  • Making tax deposits
  • Preparing tax forms

 

Tricky Transactions

  • Using online banking
  • Handling bounced checks...easily
  • Entering customer down payments/deposits
  • Setting up automatic transactions (memorizing transactions)
  • Using credit cards

 

Inventory

  • Entering purchase orders
  • Receiving inventory
  • Adjusting inventory quantities

 

 

 

 

 

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TRAINING CUSTOMIZATION

This training can also be customized for your institution upon request. You can also have it delivered your preferred location.

For further inquiries, please contact us through Mobile: +254 732 776 700 or Email: training@fineresultsresearch.org  

 

REQUIREMENTS

Participants should be reasonably proficient in English.  During the trainings, participants should come with their own laptops.

 

TRAINING FEE

The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

 

ACCOMMODATION

Accommodation is arranged upon request. For reservations contact us through Mobile: +254732776700

or Email: training@fineresultsresearch.org  

 

PAYMENT

Payment should be transferred to FineResults Research Limited bank before commencement of training. Send proof of payment through the email: training@fineresultsresearch.org  

 

CANCELLATION POLICY

  • All requests for cancellations must be received in writing.
  • Changes will become effective on the date of written confirmation being received.

 

 

 

 

 

Course Date: 13/01/2020 to 17/01/2020 Duration: 5 Days Course fee: USD 800 , KES 65,000
Call us on +254 732 776 700/ +254 759 285 295
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